How TaDa works

Getting started

Sign in and you're in. Today greets you by name, shows the day's power line, and lists what's on for the morning, afternoon, and evening.

Across the top right, left to right: the month, the bell for notifications, the speaker to mute sounds, your streak once you have one going, and your photo, which opens your Account. Log out lives at the foot of Account.

The app runs on the current calendar month. Weeks go Monday through Sunday, and Sunday is the built in rest day.

A getting started checklist floats at the bottom right until you finish it: watch the tour, add a task, check one off, say hi in the community, and reach out for a partner. Finish all five and the confetti flies.

Missed the welcome tour, or want to see it again? Use the Watch the welcome tour link at the end of this section. It is a short video walk through the whole app.

Add a photo in Account and you get to place it: drag it around inside the circle, pinch or use the zoom slider, and what sits in the circle is what everyone sees. Change it whenever you like.

Watch the welcome tour

Installing on your phone

On a Samsung phone, install TaDa from Chrome rather than Samsung Internet. Samsung's installer is broken at the moment and your phone will refuse the app and call it unsafe; the same app installs fine from Chrome. TaDa is a web app, so there's nothing to find in an app store. If you do see something called TaDa in the Play Store or the App Store, it is not us, and you should not install it. Install the real one from your Account: scroll to Install TaDa on this phone and follow the steps for your device. It gets its own icon, opens full screen, and works like any other app.

On Android use Chrome, tap the three-dot menu, and choose Add to Home screen or Install app. On iPhone use Safari, tap Share, then Add to Home Screen.

Removed it by accident? Open app.gettada.me in your browser, sign in, and install it again from Account. Your tasks are safe either way; they live in your account, not on the phone.

Adding tasks

Go to Plan and tap Add task, which sits under Brain Dump. The form opens and scrolls itself into view. Type what needs doing. Pick a day, or leave the day blank and let Organize choose one later. The day box opens your phone's own calendar and runs from today to a year out, so you can't schedule into the past by accident; a task already sitting on an earlier day keeps that day when you edit it.

Give a task a day in a later month and it waits under Later, at the foot of Plan, grouped by month and showing the year once it isn't this one. Open it there to change it or remove it. When that month comes around it joins the month like any other task.

The month below the buttons has two tabs. Active shows what is still to do, week by week. Completed shows what you have already checked off, so finished work moves out of the way but is never lost. The counts on the tabs are for the whole month.

Pick a time of day if you want. Each one has its own color everywhere in the app: Morning is yellow, Afternoon is green, Evening is red. Tasks with no time yet show a gray Time TBD chip, and tasks with no day yet show Day TBD.

A gray chip like From September means the task was left unfinished last month and carried into this one with no day set. It waits under No day yet until you place it. Tap Organize, tap the pencil to choose a day, or remove it if it no longer matters. See When the month turns for the full story.

Check Big win for your major tasks. Big wins get a celebration twice the size, and the app schedules them in mornings when it does the placing.

If the day you gave a task goes by without it being ticked, the task says Overdue in red wherever you read it, and Today gathers everything in that state into a Missed group at the top of the day, oldest first. Tick one off if it is done, tap the pencil to move it to a day that suits you better, or remove it. Missed work is left out of the day's total, the same as undated work, so your score for today is still about today. Repeating tasks are not marked: a day of a daily habit that went by is a day gone, not something you still owe.

Anything with no day on it gathers under No day yet, at the foot of both Today and Plan. On Plan it sits below the weeks rather than inside one, so a week only ever shows work you actually scheduled. On Today it is left out of the day’s total, since you did not plan it for today. Tick one off, tap the pencil to give it a day, or let Organize place the lot.

Looking at next month

Plan opens on three tabs: this month and the two after it. The first is your month and works as it always has. The other two are for putting work where it belongs before it arrives.

On a later month you can add tasks, move them, change them and take them off. There is no Brain Dump and no Organize there, because both work in the weeks of the month you are living in; the gold note on the tab says when that month takes over.

Adding to a later month asks for a day, since the day is what puts the task in that month. Anything further out than the three tabs still waits under Later at the foot of the page.

The brain dump

Brain Dump is the first thing on Plan and takes everything at once. Type the whole jumble, or tap the mic in the corner of the box and just talk; your words land in the box and stay there until you tap Make it into tasks.

Tap Make it into tasks. You'll get a preview list where you can star big wins or remove anything wrong. Each row carries an Auto chip naming the week it is headed for; leave it alone and the app chooses a light day in that week. Or open the day box and pick the exact day yourself, anywhere from today to a year out, and it stays put. A day in a later month waits under Later at the foot of Plan until that month comes around. Then Add them to my month places everything on your calendar.

Say when things happen and it listens. Every weekday do a morning run becomes a Mon - Fri repeat in the morning; on Fridays do the team check-in becomes a weekly one pinned to Friday; pay the invoices Friday evening lands on that Friday in the evening. What it heard shows as a small badge on the row before you add anything, and the timing words are left out of the task name.

Months work the same way. Say the deposit is due in April or book the venue the first week of March and it lands on a real day in that month, up to a year out, waiting under Later until its month arrives. Anything that far ahead is a single task rather than a repeat.

The Organize button

Organize picks a day for any task that doesn't have one yet. It looks at the week the task is already in, then picks the day with the least on it, so nothing piles up. It never picks a Sunday.

Tasks you gave an exact day, and repeating tasks pinned to a day, stay right where you put them. Nothing is added or removed, and you can change any day afterwards.

It tells you what it did, and says so when every task already has a day and there was nothing to place.

Talking to the calendar

The bar under the header on Today and Timeline is your voice control. Tap the round mic button and say the change. Your words appear in the bar and wait there, so you can read them back and fix anything misheard before anything happens to your month.

Tap the arrow to send it. Nothing moves until you do. You can also just type into the bar.

Try things like: move the workbook to Thursday. Take the printer call off Tuesday. Mark the emails done. Add a dentist visit on the 22nd.

When it isn't sure what you meant, it asks a question in the yellow note instead of guessing, and nothing moves until it understands you.

Repeating tasks

When adding or editing a task, choose Daily, Daily (Mon - Fri), Every week, or Every month. Daily puts a copy on every remaining day of the month, Mon - Fri skips the weekend, and Every week drops a copy into each remaining week. Every month brings the task back when the calendar flips, without you doing anything.

Open any copy and the sheet asks how far the change should reach: Just this one, or The whole series. Just this one is the default. Use it to move a single Friday run to the afternoon and leave the rest of the week alone; that day then goes its own way, so later changes to the series don't undo it.

The whole series carries the name, the time of day, the big-win star and the pattern across every day still to come. Days you already finished are never rewritten, and days you set on their own are left as you set them.

The same choice decides what the trash can removes: just that day, or the whole run. Finished days stay in your record either way. Switch a task back to One time to stop it repeating.

Pin a repeat to a day, like Every Monday or the 1st of every month, and the copies land on that exact day, with the pattern shown on a small badge on the task.

When the month turns

On the first of the month the calendar flips to a fresh month. Two things come with you.

Repeating tasks are rebuilt for the new month automatically: daily and Mon - Fri copies on every day, weekly copies in every week, monthly ones on their day. You never re-enter them.

Unfinished one-time tasks carry over too. Anything you didn't check off last month appears in the new month with no day set, in the current week, wearing a small chip that says which month it came from. Tap Organize to place them all on your lightest days, tap the pencil to pick a day yourself, or remove any that no longer matter.

Last month stays exactly as it was, finished and unfinished, so your streak history and badge progress are untouched. A task only carries once; if you leave it undone again, it carries again the following month.

Checking things off

Tap the circle next to any task. You'll get a celebration on screen, Deb's TaDa, and a buzz on phones that support it. Five celebration styles take turns. Big wins get twice the show: twice the fireworks, bigger and faster, for twice as long.

Tapped by accident? Tap it again and everything adjusts.

Need it quiet? Tap the speaker icon in the header to mute every app sound. The visuals keep playing, and the app remembers your choice. The welcome TaDa plays once when you arrive and stays quiet after that.

Streaks and badges

The Lifetime card at the bottom of Timeline gathers it all in one place: your current streak, your longest ever, tasks finished since day one, big wins, your Mountain Level with a bar to the next one and exactly how many tasks are left, and every badge you've earned. Next up shows the badges within reach and your progress toward each.

Finish at least one task in a day and your streak grows. The flame with a number shows on Today and next to your name around the app.

Sundays always count toward your streak. Saturdays count too, unless you scheduled tasks for that Saturday and left them undone.

Badges live in the badge case here in Account. Locked ones show your progress toward them, and your top two show next to your name. Break a streak of three or more, then rebuild it, and the Comeback badge is yours.

Tasks completed build your Mountain Level, shown as a small mountain with a number next to your name. Level 1 comes at 10 finished tasks, and the climb keeps going from there. The mountain changes as you rise: green foothills to start, charcoal at level 4, a golden peak at level 7, and at level 10 it turns red and becomes a volcano.

Every new badge and every new level sets off a full ceremony, posts the win to the community so people can cheer, and sends you a notification you can find under the bell.

Accountability partners

Partners see your weekly and monthly progress only. Nobody, partner included, ever sees your actual task list.

Turn on I'm looking for a partner here in Account, and your name appears on everyone's Partners tab. Someone taps Ask to partner, you get a request with Accept and Decline, and accepting creates the partnership.

The Messages box on the Partners tab is for partners. With more than one partner, tap a name chip above the chat to switch threads. End partnership sits on every partner card. Boss teams have their own private line under Boss Mode; see Running a Boss team.

Teams and Boss teams

The Partners screen has up to three tabs at the top: Partners for everyone, Teams on the Teams plan and up, and Boss Mode on the Boss plan. If someone invites you to a team, the matching tab appears for you too, whatever plan you're on.

On the Teams plan you can create named groups under the Teams tab. Each team has its own member progress view and its own Team room, a boxed chat at the bottom of the team card. Invite people by email, and they join from the link in their inbox or the invite card on their Teams tab.

On the Boss plan, teams you create are boss teams and live under Boss Mode. The owner assigns tasks with deadlines, sees every assignment sorted into Assigned and Completed for each member, and can edit or remove any assignment after the fact. Assigned work shows up on the member's Today tab marked Due today or Overdue, and on their own Boss Mode tab.

Inside a boss team, the hidden and private profile settings don't apply. Your boss and teammates can always open your profile, while everyone outside the team still sees only what your privacy settings allow.

Work your boss assigned you carries notes, and you can write them too. Tap the note line under the task on Today to tell them where it stands or what you need; they get told, and only the two of you can read it.

Even in a boss team, personal task lists stay personal. A boss sees the work the boss assigned.

Running a team, step by step

Teams are for the Teams plan and up: a named group of people who see each other's progress and talk in their own room. Think a mastermind, a small group, or a crew working the same season. A team holds up to 50 people.

1. Create it. On Partners, open the Teams tab, type a name into the box that says Name a new team, and tap the button beside it. You're the owner.

2. Invite people. Open the team and type an email into Invite by email. Each person gets an email with a link plus an invite card on their own Teams tab, and they join with one tap. They need a TaDa account of their own on any plan; if they don't have one yet, the link takes them to sign up first.

3. Read the room. Tap the team name to open it. Every member shows with their photo, streak, badges, and a progress bar for the month. That's the whole point of a team: you see how each other is doing without seeing anyone's actual tasks.

4. Talk in the team room. At the bottom of the open team is a message box that says Message followed by the team's name. It's a private conversation for members only, separate from the public community. Messages arrive live, and a new one lights up the bell for everyone else in the team.

5. Keep it tidy. The owner can remove anyone with the small X beside their name, and you'll confirm first. Any member can leave with Leave this team at the bottom of the open team. The owner's version of that button is Delete this team, which removes the team and its room for everyone.

6. Run more than one. Create as many teams as you like, and one person can be on several. Each has its own room and its own progress view.

What a team can't do: assign tasks or set deadlines. That's the Boss plan, where the owner's teams become boss teams. Everything above still works the same way there, with the boss powers added on top.

Categories, for a boss

A boss can name up to 10 categories for their team: Content, Admin, whatever the work actually divides into. They live under Categories, just above Assign work. That section folds away once you have some, and names them on the closed line so you can see what you have without opening it; tap the heading to set them up again. Three suggestions are offered at a time; tap Keep on the ones you want and ignore the rest, and another appears as each one is taken.

Assign work then has a Category box. Leave it on No category and nothing changes. Track progress groups the list by category, with anything uncategorised at the bottom, and inside every group the soonest deadline comes first.

Rename a category with the pencil, remove it with the x. Removing one never deletes work: those tasks simply move to No category. You can re-file a task any time by opening it with the pencil in Track progress.

Only the boss creates, renames or deletes categories, and only the boss can change which one a task is in. Everyone else sees the category on their own task as a small chip and nothing more.

A boss can star a task to mean do this one first. Starred work rises to the top of its category group, and the deadline order is kept underneath it. You see the star on your own task but only the boss can set it.

The small link under the tabs switches between By category and By due date. By category is the grouped view; By due date is one flat list, soonest first, with each task's category shown as a coloured dot on the row. A star does not jump the queue in the date view, because a list that says by due date should start with the soonest date. Your choice is remembered.

Work assigned to you with no deadline shows on Today too, at the foot of Assigned to you, marked No deadline.

Tap any category heading in Track progress to fold that group away, or Collapse all to fold the lot and leave just the headings and their counts. Everything starts open, and whatever you fold stays folded next time you come back.

Notes on a task can be fixed after the fact. Tap the pencil beside anything you wrote to change the wording; it then shows as edited so nobody reads it as the original. You can only change your own notes, not the other person's, and nobody is notified a second time.

Running a Boss team, step by step

1. Create the team. On Partners, open the Boss Mode tab, type a name into the box that says Name a new boss team and tap the button beside it. It's a boss team because you're on the Boss plan, and you can run more than one.

2. Invite your people by email. Each person gets an email with a link and an invite card on their own Boss Mode tab. They don't need to be on a paid plan of their own; your seats cover them. Before they accept, they're told a boss team shares their signup email with you and that hidden and private settings don't apply inside it.

3. Assign work. Open the team and under Assign work pick the person, yourself included, type the task, choose a category and a deadline, and tap Assign. Tap the star beside the title for do-this-first. It lands on their Today tab with a notification, marked Due today, Overdue, or No deadline if you left the day empty. Work you give yourself behaves the same way and sits in Track progress with everyone else's, marked You, but it does not notify you.

4. Track progress. Under Track progress, pick a team member from the dropdown, or All members, and their work sorts into Assigned and Completed tabs with counts, the same way your own Plan does. Overdue items show in red.

The small link under those tabs switches between By category and By due date, and your choice is remembered. By category groups the work and floats starred tasks to the top of their group; By due date is one flat list, soonest first, with each category shown as a coloured dot. Tap any category heading to fold that group away, or Collapse all to fold the lot and leave just the headings and counts.

5. Change your mind. Every assignment has a star, a pencil and a trash can. The star marks do-this-first and is yours alone to set. The pencil lets you reword it, change its category, move the deadline or hand it to someone else; handing it to a new person notifies them. The trash can asks you to confirm before it deletes.

6. Notes on the work itself. Every assigned task carries its own notes, under the task in Track progress and under it on the member's Today tab. Either of you can add one: say where it stands, ask a question, add the context that didn't fit in the title. Each note tells the other person in their bell, and a push if their alerts are on. Notes stay with the task instead of scattering into chat, and nobody else on the team can read them, not even other members of the same boss team. Tap the pencil beside anything you wrote to fix the wording; it then shows as edited, and no second notification goes out.

7. Talk in two boxes. At the bottom of every boss team card sit two conversations, each in its own box. Team room comes first and everyone on the team reads it. Direct messages sits below it: pick one member from the dropdown and talk privately; they see the thread as Message your boss on their own Boss Mode tab, and only the two of you can read it. A red N new badge on the Direct messages title, and (2 new) beside a name in the dropdown, tell you who is waiting on you.

Both boxes keep things tidy: only the opening message shows, and everything after it sits behind a bar that reads 3 replies, with a red unread count if any are new to you. Tap the bar to open the replies, which marks them read; Hide replies closes it again. Sending a message opens the box for you.

Past-due reminders. The morning after an assigned task's deadline passes with it still open, the person it belongs to gets one reminder in their bell (and a push if their alerts are on). It says Past due with the task name. You see the same task marked Overdue in red under Track progress.

8. Watch your seats. Seven member seats are included across all your boss teams, and extras are $9 a month each. One person on two of your teams uses one seat. The seat meter above your teams shows what's in use, and the Your seats roster in Account lists every seat holder with their email and teams.

9. Removing someone. Tap the small X beside their name and confirm. Their unfinished assigned work drops into a holding tank inside the team, where you reassign each task or let it go. Removing a member frees an included seat or ends an extra charge on your next bill; seats are counted once a day.

What you can't see: their personal task list, their streak details unless their profile allows it outside the team, and their private messages. What they can't see: each other's personal tasks. Progress numbers are shared; task lists never are.

The community

Four rooms sit under Community: Say Hi, Questions, Wins, and Encourage. Say Hi is where you introduce yourself when you arrive. The tab you're on is the room you're posting in. The line at the top is the only rule: be the kind of voice you'd want to hear.

The feed sorts three ways. New is the default and shows posts in the order they were made, newest first. Active lifts a post back to the top whenever it gets a fresh reply, so good conversations stay alive. Top raises the most loved posts. The Milestones button hides or shows the automatic badge posts, and Show more loads the feed in batches.

Replies stay tucked behind a count, like 3 replies, so the feed stays clean. Tap the count to open the conversation. Reply tags the poster with an @ for you, and the @ on any reply tags that person instead. To tag anyone else, type @ and the start of their name in a post or reply and pick them from the chips that appear; they get a notification. The Refresh button at the top reloads the feed if you ever want to be sure you have the latest. The small gray smiley button opens reactions: heart, fire, thumbs up, prayer, and smile. Posts and replies both take reactions. Tap a reaction chip again to take yours back.

Your own posts and replies show a small pencil and trash can. Pencil lets you fix the wording, and an edited note appears beside the time. Trash asks once, then removes it for everyone; deleting a post takes its replies with it. New posts, replies and reactions appear for everyone as they happen, no refresh needed.

When someone replies to your post, or mentions you with an @, you get a notification under the bell and on your phone if alerts are on. You can switch community notifications off on their own in Account and keep everything else.

Tap anyone's photo or name to open their profile: their bio, streak, best streak, Mountain Level, this month's progress, and every badge they've earned. The TaDa team's profiles also carry a link button to their site; tap it to open in a new tab.

Privacy and hiding

Check Keep me hidden here in Account and save. Your card leaves every list and nobody can find you by browsing. Progress numbers are the only thing the app ever shares about you, and hiding stops even that from being listed.

Private profile is its own checkbox in Account. Turn it on and nobody can open your profile card, which keeps your badges, streaks, and bio to yourself. Your name and posts still show.

Messages and partner activity arrive live. If something looks stale, tap Refresh.

Block anyone from their profile. Open a profile, tap Block this member, and their posts, replies, and messages vanish from your view. They're never notified. Unblock any time under Blocked members in your Account. The Report button beside it sends the profile to us for a look.

The full Privacy Policy and Terms are linked at the bottom of Account.

Sharing TaDa

The gold bar at the top of Today opens a short note you can send to anyone. Change the words to whatever you like, then tap Share TaDa and pick an app, or tap Copy and paste it wherever you want.

Copy is the one to use for anything that lives in a browser tab, like Google Chat or Slack. The Share button hands over to your phone or computer's own share menu, which can only offer apps that are installed on that device.

The link carries your name in it, so when someone joins after following it we know who brought them in. The same thing sits on your Account page if you would rather find it there.

Plans and pricing

Standard is $17 a month or $170 a year with two months free. It holds the full planner, celebrations, community, and one accountability partner.

Teams is $27 a month or $270 a year, adding unlimited partners and named groups. Boss is $97 a month or $970 a year with 7 member seats included and $9 a month per extra seat.

Every new account starts with 14 days free. You add a card when you pick a plan, nothing is charged until day 15, and cancelling before then costs nothing. To upgrade, open Account and tap Upgrade to Teams or Upgrade to Boss on the Your plan card. It takes effect right away and charges only the difference for the rest of the period. Cancel any time from the Manage billing button on the same card, and see the Refund Policy for the rest.

Notifications and the bell

The bell at the top of every screen collects everything that needs you: new messages, partner requests, team invites, work assigned by a boss and past-due reminders for it, badges and levels you earn, replies and mentions in the community, and the occasional announcement from us. A red number on the bell is your unread count. Tap an item to open the right screen; Mark all read clears the count.

Device alerts are separate and on from day one. Your phone or computer gets a short notification for the same events when you're away from the app. Turn them off with the Notifications switch in Account, and flip them back just as fast. Your browser may ask for permission the first time, and alerts only work once you allow it. On iPhone, install TaDa to your home screen first.

Want the community quieter? The From the community switch under Notifications turns off replies and mentions only, both on your device and under the bell, while everything else still comes through.

Logging out and switching accounts

Open Account, from your photo at the top right, and tap Log out at the foot of the screen. You'll land on the sign-in page. On a shared computer, log out when you're done.

To sign in on a new device, open app.gettada.me and use the same email. A magic link or your password gets you in; set or change a password from the link at the bottom of Account.

Common questions